The report, ready before the Monday meeting.
It is Friday afternoon and someone is rebuilding the same spreadsheet again: sales exported from the accounting software, stock copied from the warehouse sheet, collections read off the bank statement. By Monday the figures are days old, and two people in the room have different totals.
We connect your accounting software, spreadsheets and bank exports to one report that builds itself, so the numbers you run the company on are ready when you sit down on Monday.
Free discovery callThe numbers exist. Getting them takes a day.
Sales are in the accounting software, stock is in a sheet the storeman keeps, jobs are in a WhatsApp group and collections are in the bank’s portal. Each is right on its own. Putting them side by side is a manual job, and it falls to your most careful person every week.
Someone spends Friday copying figures from one spreadsheet into another to build the report. The report builds itself from the source records and is waiting for you on Monday morning.
Your accounts staff tick bank receipts against invoices line by line. AI matches payments to invoices and lists the odd ones for a person to check: a short payment, one transfer covering several invoices, a payer name that fits nobody.
Sales and accounts bring different totals to the same meeting. Everyone reads the same figure, and it can be traced back to the invoices and delivery orders it came from.
One set of numbers. Each one traceable.
Open any total and see the invoices, delivery orders and receipts behind it.
What we put in place.
We start from the report you wish you had and work back to the records that feed it.
Your records in one place.
We connect the accounting software, spreadsheets and bank exports you choose to share. Figures are read straight from your software and sheets. Where a source only exports a file, such as a bank statement, someone uploads it and nobody retypes it.
The report you actually read.
A weekly or monthly management report: sales, collections, what is owed and overdue, stock, jobs in progress. We lay out whatever you run the company on, in the order you think about it.
Payments matched to invoices.
Bank receipts are matched against open invoices. Clear matches are marked, and anything uncertain is listed with the reason, for your accounts staff to decide.
Checks on the records themselves.
Duplicate customers, missing invoice numbers and totals that do not agree are flagged when they appear, with a note of which record to fix.
Straight answers.
Our spreadsheets are a mess. Do we have to clean them up first?
No. Untidy records are expected. Part of the work is finding where the sheets disagree and settling with you which one is right.
Do we have to change our accounting software?
No. We work with the systems you already have and build only what is missing. Your staff keep entering invoices where they enter them now.
Can the AI match a payment to the wrong invoice?
It can, which is why it marks a match only when the details agree under rules we set with your accounts staff. Everything else goes on a list for a person, with the reason it was held back.
Who sees our figures?
We use only the records you choose to share, and only to build and run your system. Inside your company, you decide who sees which report.
How does the work start?
With a free discovery call. Show us the report you rebuild by hand, or describe the one you wish you had. We write down what we will build and which records it draws from, and you decide after reading it.
Stop rebuilding the same spreadsheet.
Bring the report that takes longest to produce to a free discovery call. We will tell you plainly which parts can be automated and which cannot.
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